Subject: Request received – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
Thanks for your request — it's well received and our team is already on it.
​
Here's what we've noted:
• Destination: $$destination.destination$$
• Travelers: $$project.people$$
• Dates: $$project.date_in.[%d/%m/%Y]$$ → $$project.date_out.[%d/%m/%Y]$$ ($$project.nights$$ nights)
​
We'll come back to you with a tailored proposal by [insert lead time]. If anything above is off, just reply and we'll adjust.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Quick check before we build – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
To send you the sharpest proposal for $$destination.destination$$, could you confirm a few points for your clients?
​
1. Preferred hotel category / style
2. Any must-have experiences or non-negotiables
3. Target budget per person
4. Flexibility on the dates, if any
​
As soon as I have these, I'll turn the quote around quickly.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Proposal ready – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
We're pleased to share our proposal for your clients' upcoming trip to $$destination.destination$$.
​
Here's a quick overview:
• Destination: $$destination.destination$$
• Travelers: $$project.people$$
• Duration: $$project.nights$$ nights
• Price per person: $$budget.pax.incl_tax$$ incl. tax
​
You can also find the available options included in the proposal below:
$$products.option$$
​
Please take some time to review the proposal with your clients.
If you receive any feedback regarding the itinerary, accommodation, services, options, or budget, simply send it our way. We'll be happy to adjust the proposal and explore alternatives together.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Any feedback on your $$destination.destination$$ proposal?

Hi $$contacts.1.first_name$$,
​
Just checking in regarding the proposal we prepared for $$destination.destination$$.
Have you had a chance to present it to your clients?
​
As a reminder, the proposal is currently based on:
• $$project.people$$ travelers
• $$project.nights$$ nights
• $$budget.pax.incl_tax$$ per person incl. tax
​
If there's anything preventing the booking from moving forward — budget, hotels, itinerary, services, or one of the proposed options — let us know.
We can review the program together and find the best solution for your clients.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Updated proposal – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
Thanks for your feedback. We've updated the proposal for $$destination.destination$$ based on your clients' latest comments.
​
The revised version is based on:
• $$project.people$$ travelers
• $$project.nights$$ nights
• $$budget.pax.incl_tax$$ per person incl. tax
​
We've also refreshed the available options:
$$products.option$$
​
The main changes are:
• [CHANGE 1]
• [CHANGE 2]
• [CHANGE 3]
​
Let us know if there's anything else you'd like us to adjust for your clients.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Confirmed – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
Great news — thanks for confirming the trip to $$destination.destination$$. We're securing all services now.
​
To lock everything in:
• Deposit: $$payment.1.amount$$ ($$payment.1.%$$) due by $$payment.1.date.[%d/%m/%Y]$$
• Payment / invoice: [link or attached]
​
Once the deposit is received you'll get the confirmation pack and vouchers. I'll keep you posted on each service as it's secured.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Final details & balance – $$destination.destination$$

Hi $$contacts.1.first_name$$,
​
The trip to $$destination.destination$$ departs on $$project.date_in.[%d/%m/%Y]$$ — here's the pre-departure checklist for your clients:
​
• Final traveler names & any special requests: please confirm
• Balance: $$payment.2.amount$$ due by $$payment.2.date.[%d/%m/%Y]$$
• Travel documents / vouchers: attached / to follow on payment
​
Everything is confirmed on our side. Let me know if there are any last changes to the $$project.people$$ travelers or the program.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: How did $$destination.destination$$ go?

Hi $$contacts.1.first_name$$,
​
Your clients are back from $$destination.destination$$ — how did it land? Any feedback (good or fixable) genuinely helps us fine-tune for your next group.
​
If it went well, I'd love to start the next one with you: we have fresh product and seasonal ideas ready whenever you're quoting.
​
Thanks again for the partnership.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: We've got your trip to $$destination.destination$$ ✨

Hi $$contacts.1.first_name$$,
​
Thank you for reaching out — we're already excited about your trip to $$destination.destination$$!
​
Here's what we've noted so we can start dreaming it up:
• Where: $$destination.destination$$
• Who: $$project.people$$ traveler(s)
• When: $$project.date_in.[%d/%m/%Y]$$ to $$project.date_out.[%d/%m/%Y]$$ ($$project.nights$$ nights)
​
One of our travel designers is now working on ideas tailored to you. You'll hear from us within [insert lead time]. In the meantime, if anything springs to mind — a special occasion, a must-see, a pace you prefer — just reply and tell us.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: A few questions to make $$destination.destination$$ truly yours

Hi $$contacts.1.first_name$$,
​
To design a trip that feels made for you, may I ask a few quick things?
​
• What does your ideal day on holiday look like: relaxed, active, a mix?
• Any special occasion we should celebrate?
• Comfort level you love (charming & boutique, or full luxury)?
• A rough budget you'd feel comfortable with
​
There are no wrong answers, the more you share, the more personal we can make it!
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Your $$destination.destination$$ journey is ready ✨

Hi $$contacts.1.first_name$$,
​
We're delighted to share the first version of your trip to $$destination.destination$$!
​
We've designed this journey around your request:
• Destination: $$destination.destination$$
• Travelers: $$project.people$$
• Duration: $$project.nights$$ nights
• Price per person: $$budget.pax.incl_tax$$ incl. tax
​
We've also included the following options that you can consider for your trip:
$$products.option$$
​
Take your time to explore the proposal and let us know what you think.
Remember, this is your trip. We can adjust the hotels, experiences, pace, services, or budget until everything feels right for you.
We'd love to hear your first impressions.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: What did you think of your $$destination.destination$$ itinerary?

Hi $$contacts.1.first_name$$,
​
Have you had a chance to explore your $$destination.destination$$ proposal?
We'd love to hear your first impressions.
​
Is there anything you particularly loved? Anything you'd like us to change?
​
Your current proposal is based on $$project.people$$ travelers for $$project.nights$$ nights, at $$budget.pax.incl_tax$$ per person incl. tax.
​
If the proposal isn't quite right yet, that's absolutely fine. We can adjust the accommodation, itinerary, activities, options, pace, or budget.
Even a quick reply with your thoughts will help us refine the trip.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Your updated $$destination.destination$$ trip

Hi $$contacts.1.first_name$$,
​
Thank you for your feedback! We've reworked your trip to $$destination.destination$$ so it fits you even better.
​
Your updated journey:
• Travelers: $$project.people$$
• Duration: $$project.nights$$ nights
• Price per person: $$budget.pax.incl_tax$$ incl. tax
​
And the refreshed options to consider:
$$products.option$$
​
What we changed:
• [CHANGE 1]
• [CHANGE 2]
• [CHANGE 3]
​
Please feel free to share your thoughts on this new version.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: It's official, you're going to $$destination.destination$$!

Hi $$contacts.1.first_name$$,
​
Wonderful news, thank you for confirming your trip to $$destination.destination$$! We're delighted to start bringing it to life.
​
To secure everything for you:
• Deposit: $$payment.1.amount$$ ($$payment.1.%$$), due by $$payment.1.date.[%d/%m/%Y]$$
• You can pay securely here: [payment link]
​
As soon as we receive it, we'll confirm all your bookings and send your confirmation. From here on, we take care of every detail — you just look forward to $$project.date_in.[%d/%m/%Y]$$.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Almost time! Your $$destination.destination$$ trip final details

Hi $$contacts.1.first_name$$,
​
Your departure is nearly here: $$project.date_in.[%d/%m/%Y]$$! Here's everything for a smooth, worry-free trip:
​
• Final balance: $$payment.2.amount$$, due by $$payment.2.date.[%d/%m/%Y]$$ — [payment link]
• Your travel documents & vouchers: attached / sent once the balance is settled
• A few practical tips: [weather, packing, local currency, etc.]
​
If you have any last questions or requests, now's the perfect time — just reply. We can't wait for you to go!
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Welcome home, $$contacts.1.first_name$$ — how was $$destination.destination$$?

Hi $$contacts.1.first_name$$,
​
Welcome back! We hope your trip to $$destination.destination$$ was everything you'd imagined and more.
​
We'd love to hear how it went: your favourite moment, anything we could do even better. If you have two minutes, a short review would mean the world to us: [review link].
​
And whenever the next adventure calls, we're already here to help you plan it. As a thank-you, we'd be delighted to extend a little something for you or a friend you refer.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Enquiry received – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
Thank you for your enquiry. We're pleased to confirm receipt and have registered the following brief:
​
• Programme location: $$destination.destination$$
• Participants: $$project.people$$
• Dates: $$project.date_in.[%d/%m/%Y]$$ – $$project.date_out.[%d/%m/%Y]$$ ($$project.nights$$ nights)
​
A dedicated project manager has been assigned and will revert with a detailed proposal by [insert date/time]. Should any of the above require amendment, please let us know.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Clarifications for your $$destination.destination$$ proposal

Dear $$contacts.1.first_name$$,
​
To ensure our proposal aligns precisely with your objectives, could you kindly confirm the following:
​
1. Primary objective of the event (incentive, conference, team-building, product launch…)
2. Meeting-room / plenary requirements and expected agenda
3. Budget envelope, and whether it is per participant or total
4. Approval process and decision timeline
5. Any procurement requirements (PO, preferred suppliers, compliance)
​
With these confirmed, we'll prepare a fully costed programme for your review.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Proposal – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
We're pleased to share our proposal for your upcoming project in $$destination.destination$$.
​
Here's an overview of the current proposal:
• Destination: $$destination.destination$$
• Participants: $$project.people$$
• Duration: $$project.nights$$ nights
• Estimated price per participant: $$budget.pax.incl_tax$$ incl. tax
​
The following optional services and alternatives are also available:
$$products.option$$
​
The program has been designed around the requirements shared in your brief.
We'd be happy to schedule a call to walk you through the concept, program, budget, logistics, and available options.
Please feel free to share any feedback from your team so we can prepare the next version if required.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Follow-up on your $$destination.destination$$ proposal

Dear $$contacts.1.first_name$$,
​
I'm following up on the proposal we submitted for your project in $$destination.destination$$.
​
Where does the internal review currently stand? As a reminder, it's based on $$project.people$$ participants over $$project.nights$$ nights, at $$budget.pax.incl_tax$$ per participant incl. tax.
​
I'm happy to provide additional detail, adjust the programme to fit the approved budget, or hold current rates and availability, which are subject to change.
Please let me know how best to support the decision process.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$

$$account.website$$

Subject: Updated proposal – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
Thank you for your feedback.
We've updated the proposal for your project in $$destination.destination$$ based on your latest comments.
​
The revised proposal is based on:
• $$project.people$$ participants
• $$project.nights$$ nights
• $$budget.pax.incl_tax$$ per participant incl. tax
​
We have also updated the available options:
$$products.option$$
​
The main changes made are:
• [CHANGE 1]
• [CHANGE 2]
• [CHANGE 3]
​
We believe this version is now more closely aligned with your requirements.
Please let us know if there are any additional points you would like us to review.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Confirmation & next steps – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
Thank you for confirming the programme in $$destination.destination$$. We're proceeding to secure all services.
​
Next steps:
• Contract / agreement: attached for signature
• Deposit: $$payment.1.amount$$ ($$payment.1.%$$) due by $$payment.1.date.[%d/%m/%Y]$$
• Invoicing details / PO number: please confirm for our records
​
Upon receipt of the signed contract and deposit, we'll issue confirmations and a consolidated planning document, and schedule regular check-ins through to delivery.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Final arrangements & balance – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
As the programme in $$destination.destination$$ approaches ($$project.date_in.[%d/%m/%Y]$$), please find the final operational details enclosed:
​
• Final participant list & rooming: please confirm ($$project.people$$ currently)
• Detailed run-of-show / agenda: attached
• Balance: $$payment.2.amount$$ due by $$payment.2.date.[%d/%m/%Y]$$
• On-site contacts & emergency numbers: attached
​
Our team will be on site throughout. Please share any final adjustments by [cut-off date].
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$

Subject: Thank you & debrief – $$destination.destination$$

Dear $$contacts.1.first_name$$,
​
Thank you for entrusting us with your programme in $$destination.destination$$. We hope it delivered against your objectives.
​
We'd value a short debrief to review what worked well and where we can improve — would [suggest slots] suit? A satisfaction summary and, where relevant, final documentation and invoicing will follow.

We'd be delighted to support your future events and can share ideas for [next programme] whenever useful.
​
Have a nice day,
$$user.first_name$$ $$user.last_name$$
$$user.title$$
$$user.phone$$
$$user.email$$
$$account.company_name$$
$$account.address$$
$$account.phone$$
$$account.email$$
$$account.website$$